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Thank You Letter Format for Students

Students usually write thank you letters for one of two situations: to thank a donor for a financial sponsorship or to conduct a job-related followup to an interview that has already taken place. For either kind of thank you, the format of the letter is best and simplest when it follows what Franklin Roosevelt called the "three Bs": "be sincere, be brief, be [done]."

You will need writing paper or stationary and pen-and-ink writing instruments. Although email is now our major means of communication, hand-written letters are still much in demand and are the most appropriate format for a formal thank you letter. A hand-written note, particularly one whose intent is to thank another, is well-received since it show that the writer took the time to make the letter a special one.

Instructions

Heading to Salutation
- 1
  
  Personal notes are preferable to email
  
  The standard format for writing thank you letters includes:
  
  1. a heading with the recipient's name and address.
  2. the name of your scholarship or the position that you applied for.
  3. the salutation: "Dear ________" using the formal name of the donor or interviewer. "Mr." or "Ms." is correct for untitled individuals; if the recipient possesses a doctorate, "Dr." is appropriate.
- 2
  
  Always show gratitude and enthusiasm
  
  The first paragraph states your purpose: to thank the scholarship sponsor for his generosity or to thank a job interviewer for his time and courtesy. It should be no more than two sentences detailing your appreciation. The Warriners format adds a second paragraph that details interview highlights, compliments an interviewer on his courtesy or mentions the financial need the scholarship will address. In either case, a second paragraph should include information reminding the recipient about you and your enthusiasm, either for the position for which you interviewed or the scholarship you will receive.
- 3
  The final paragraph should reiterate your interest in the position offered, or, if the thank you is for scholarship money, your commitment to use the investment wisely. As with the opening paragraph, you close with a "thank you" to the recipient; you can also repeat your interest in the position or your happiness with the donor's generosity at this final juncture. You close the letter with "Sincerely" only, nothing more, and then your signature.

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Thank You Letter Format for Students

Instructions

Heading to Salutation