How to Cite a Publication in APA

The American Psychological Association style utilizes a short, in-text citation to create clear, efficient and consistent attribution essential to research papers. This citation style also saves valuable page space throughout the paper, unlike the footnotes of the Chicago Manual of Style. Publications such as journals, magazines, and books are common and credible sources for use in papers and written reports. The APA format not only uses in-text parenthetical citations within the body of a written work, but also requires a full bibliographic entry at the end of the paper. This style of citation is used in many social sciences to credit the research resources of a report.

Instructions

    • 1

      Create a bibliographic entry for the scholarly periodical. This entry will appear at the end of the paper under the "References" page. Include the last name and first initial of the author, the year of publication, the name of the article, and the periodical name in italics. Finally, include the issue, the volume in parenthesis and the page numbers. For example:

      Smith, J. (2007). Article name. Periodical Name [italicized], 7 (1), 50-66.

      For multiple authors, place a comma after the first author's first initial, place the ampersand symbol, followed by the next author's last name and first initial. For example:

      Smith, J. & Tyler, M. (2007). Article name. Periodical Name [italicized], 7 (2), 60-78.

      For three authors, separate the first and second authors' names with a comma and use the ampersand symbol between the second and third authors. Type the periodical name in italics.

    • 2

      Create a bibliographic entry for a magazine article. This style of bibliographic entry will be similar to the academic journal style. Include the author's last name and first initial, the year and month of publication, the title of the article, the title of the magazine in italics and finally issue and page numbers. Example:

      Smith, J. (2008, May). Article Title. Periodical Name [italicized], 80, 80-99.

      The format for multiple authors is the same as in a periodical piece.

    • 3

      Create a bibliographic entry for a book with a single author. List the last name of the author, followed by the first initial. Place the year of publication in parentheses. List the title of the work in italics, the city and state of publication followed by the publishing company. For example:

      Smith, J. (2007). The Book Title [italicized]. Anytown, NJ: Publishing Company.

      To create an entry for a book with multiple authors, list the authors' last names in the order they are listed in the book. List each author's name beginning with their last name and first initial. Separate all authors' names with a comma. Place an ampersand symbol between the next to last and the last authors' names. For example:

      Smith, J., Tyler, R., & James, T. (2007). The Book Title [italicized]. Anytown, NJ: Publishing Company.

      For a book with no known authors, begin the entry with the title of the book and continue the entry as you would with any other published book.

    • 4

      Create a bibliographic entry for a chapter or article within an edited volume. List the article or chapter author's last name and first initial, the year of publication in parentheses, the title of the chapter, the first initial and last name of the editor, the title of the edited volume in italics, and the page numbers of the chapter. To conclude, list out the city and company of publication. For example:

      Smith, J. (2007). Chapter Title. In T. Tyler (Ed.), The Book Title [italicized] (pp. 89-105). Anytown: Publishing Inc.

      Remember to indent any line after the first line and to italicize the title of the book. Follow the usual convention for chapters and articles with multiple authors. List the authors' names in the order they are published and always begin with the last name followed by the first initial.

    • 5

      Create a bibliographic entry for a newspaper article. Type the last name and first initial of the author, the year, month and day of publication in parentheses, the title of the article, the title of the newspaper in italics, and the page numbers of the article. For instance:

      Smith, J. (2005, October 10). The article title. The Newspaper Title [italicized]. pp. C1-3.

    • 6

      Use in-text parenthetical citations whenever you use information from any publication. The citation should sit at the end of the sentence in which the information was quoted or utilized. Place the last name of the author, a comma, and the year of publication within the parenthesis. For example:

      "The writings of many recent scholars emphasize the centrality of using sources correctly (Smith, 2004)."

      An in-text citation might also include a direct quote from a source. In this instance, place quotation marks around the quoted text. Close the quotation marks and place the parentheses outside of these marks, with the author(s) last name and date. For multiple authors you will type the first author's last name, an ampersand symbol and the second author's last name, followed by a comma and the year. For example:

      Many new studies have illustrated the centrality of "keeping the infrastructure in place" (Marks & Smith, 1997).

      For three authors list the names out like so, (Marks, Smith & Jones, 2003). You may also want to utilize the author's names within the text of the sentence, in which case you will only need to place the date of the publication in the parenthetical citation. For example: "Smith, Jones and Tyler illustrate that using sources correctly will bolster an argument (1998)."

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