Click on your preferred word processing software to open up a new blank document. Title your document and save a copy of the document to your computer accordingly. Type "ANNOUNCEMENT OF EMPLOYEE TERMINATION," or some variation of that, in all capital letters on the first line of the page. Enter down two lines and type "To:" followed by the names of the recipients and the names of the departments in the company to which the letter will be sent.
Enter down two lines and type "From:" followed by your name and job title (for example, "John Smith, Human Resources Supervisor"). Enter down two lines and type "Date:" followed by the current date. Enter down two lines and type "Subject:" and then the name of the employee who is being terminated.
Enter down two lines and begin the body of your termination letter, in which you inform the rest of company of the employee's termination. Be straightforward and concise in your letter and only the necessary details of the termination. Do not go into specifics as to why the employee was fired or how the termination came about. Write something to the effect of "It should be noted that TERMINATED EMPLOYEE NAME has been terminated as an employee of COMPANY NAME as of CURRENT DATE."
Enter down two more lines and continue the body of the letter, asking employees who are friends no longer to discuss work-related topics with the terminated employee. Your next paragraph should read something like "All employees are asked not to discuss any confidential and business-sensitive information with TERMINATED EMPLOYEE NAME."
Enter down two lines and notify your employees as to who will will take over the work-related responsibilities of the terminated employee and who they can go to for questions. For example, you could write "All of TERMINATED EMPLOYEE NAME's work-related responsibilities will be assumed by EMPLOYEE NAME, JOB TITLE, as of today. Please contact me or EMPLOYEE NAME if you have any further questions regarding this matter."
Enter down two times and end the letter with a closing statement such as "For COMPANY NAME" or "Thank you for your time" followed by your name and job title. Print out a copy for each employee you want to receive this letter or attach the document to an email and send it to anyone in the company who you want to read it.