Make sure that your page is formatted correctly before you begin. Set the margins to 1 inch and your line spacing to 1.0.
Type your address, without your name on the top. Leave a line of space, and type the full date with the month spelled out. Skip another space, and type the recipient's name, title, university or business name, and their address. Leave a line of space between the recipient's address and the salutation below.
Type "Dear (name):". If you don't know to whom you should address the letter, write to the person who interviewed you or to the head of the department. Leave a line of space between the salutation and the body of the letter.
Begin the letter by immediately by thanking your recipient and stating that you accept the position.
Relate any details that make your acceptance conditional; for example, pending salary considerations or graduation if you have not yet seen an offer letter.
Confirm any details, such as the starting date, salary or stipend for moving.
Thank the recipient again, and reiterate your contact information such as your e-mail or telephone number.
Close the letter with "Sincerely," and skip three lines. Type your full name. Print the letter, and sign your name above the typed name with a blue or black pen.