APA Citing Rules

When writing a paper or article, you may use some sources for information. In school you are often taught how to cite sources in MLA format. For most articles and research papers, however, it is appropriate to use the APA (American Psychological Association) citation format.
  1. General Rules

    • Start citations from the left margin, but indent any additional lines required for that source. List authors by surname first; for multiple authors, use an ampersand (&) preceding the last one. Alphabetize entries according to author name or publishing organization. Order multiple entries by one author by publication date. Italicize book and journal names, with all important words capitalized. Only capitalize the first word of article and essay titles, unless there are proper nouns.

    Book Sources

    • When citing a book, start with the author's name, followed by year of publication in parentheses. List the date of publication, followed by a colon and name of the publisher. Use (Ed.) after the editor's name, in place of the author name. A translator's name follows the title of the book, followed by (Trans.). Use the translation date for the year of publication, with the original publication date following at the end. List edition numbers, and volume numbers following the book title.

    Periodical Articles

    • Start with the author's name, followed by year of publication in parentheses. Title of the article, in regular font and sentence case (only the first letter and proper nouns capitalized). The italicized periodical title comes next, followed with a comma, and the volume or issue number, then page numbers. Newspaper references use p. or pp. preceding the page numbers.

    Other Print Sources

    • For an encyclopedia entry, list the author's name, followed by the date of publication in parentheses. The article name is in regular font, sentence case. Italicize the name of the encyclopedia, with the cited volume number and pages (pp.) following in parentheses. Next is the city of publication, followed by a colon and the publisher's name.

      Dissertations are simliar, including the type of dissertation, college of dissertation, and year of dissertation in parentheses following the dissertation's name.

      Government documents are similar, including the publication number and title in parentheses following the article title.

    Non-Print Sources

    • For interviews, email, or other personal communication, list the type of communication and the date of the communication in parentheses following the citation in the body of work. Include the person's name in the actual text, and all information in your reference list.

      Movie quotes start with the producer's name with an ampersand (&) and the director's name, followed by the date in parentheses. Italicize the movie title. List the country of origin with a colon and the name of the distributor or studio.

      Television broadcasts and series episodes, start with the producer's name, followed by the date in parentheses. Titles are listed in regular font, followed by the italicized series name in brackets. Next is the city of origin, followed by a colon and the producer's name.

      For songs, list the songwriter's name, with the copyright date in parentheses. The title is written in regular font, with the performing artist's name following in brackets, if different from the songwriter. Write the word "On" followed by the italicized album name, followed by the media format in brackets. Next is the location of the recording, followed by a colon, the label name, and the recording date in parentheses if it is different from the copyright date.

    Electronic Sources

    • Online periodicals and newspapers follow regular periodical procedure, with the phrase, "Retrieved from" with the URL or Digital Object Identifier (DOI). Articles from a database follow the same format, except list the database name in place of the URL or DOI.

      E-books use the author's name, followed by the italicized title of the book. Next use the phrase "Available from" or "Retrieved from" followed by the URL.

      An online dissertation, bibliography, and annotated bibliography uses the author's name, followed by the date in parentheses, and the italicized title. Again, include "Retrieved from" and the URL.

      Blog posts follow the same format, except instead of "Retrieved from" use "Message posted to."

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