Gather the curriculum and scope and sequence for each subject taught during the year. If the curriculum you used does not have a scope and sequence, or if you did not use a specific curriculum, write a summary of what was taught in sequential order.
List the subjects taught, leaving ample room to write your summary. Separate subjects that are often lumped together. For example, instead of using "Language Arts," write a separate evaluation for reading, spelling, grammar and writing. This will give a clearer picture of how your student is performing in different areas.
Write the books used for each subject. If only part of a book was completed, write the chapters or pages covered during the year. Include any picture or chapter books that were read aloud or read individually by the student. This will give you a resource of previously read books to refer to the next year
Write the skills learned based on the scope and sequence of the curriculum. If chapters were skipped because of prior mastery, make a note of this. Any skills that the child did not master should be noted as well.
Write a final summary of your child's progress throughout the year. This can be progress across many areas including character growth, academic skills and habits. Make sure to note areas that still need improvement as well as the areas in which the child excelled.
Provide any standardized test scores, grades given by outside tutors or online classes and other pertinent information regarding your child's school year. These tools are helpful in showing your child's skill level as compared to other students his age.