Guidelines to Format a Report

"Verbal communication is temporal and easily forgotten, but written reports exist for long periods and yield long-term benefits," advises the Iowa State University's Guide to Writing Reports. Many types of reports exist, each with slightly different format requirements.
  1. Preliminary Pages

    • Front matter structures and dates the report with a title page and a table of contents. A list of illustrations and an acknowledgements page can also be included. An executive summary follows, providing a summary of the entire report.

    Introduction

    • Introductions define the purpose of the study, including the scope, the objectives and the background research completed. The introduction also states the hypothesis for the study.

    Body

    • Charts and graphs are ways to interactively present findings to readers.

      Materials and methods sections define the tools and practices used to test the hypothesis while justifying these methods. Next, a results section objectively recounts discovered results. The CQ University's Communications Learning Center stipulates that data analyses should include charts or graphs; these should be similarly formatted.

    Conclusion and Supplements

    • A discussion section indicates whether the data supported the hypothesis, implications of the findings and an analysis of the testing limitations. A conclusion section comes after the discussion, including recommendations based on findings. Appendices and bibliographical information end the report when required.

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