Make notes about students throughout the semester. Keep student profile sheets handy with ample space for notes. Jot down specific successes and problems as they occur so you do not forget. For instance, if a student is displaying exceptional artistic ability on a project, write it down. If you observe that a child is continuously argumentative with other students, note this information.
Sandwich the bad between the good. Write positive comments about a student, then address negative matters, followed by more positive remarks. Provide an honest, accurate assessment, but take time to note the good in each one of your elementary students.
Select descriptive phrases. Refrain from overusing weak adjectives. Offer strong, specific descriptions of your elementary student's traits such as, "Billy is attentive and actively involved in learning about math. He is a self-starter and consistently stays on task."
Give explanations for any significant fluctuation in grades. Let parents know if a child has been having obvious problems grasping a specific concept. Note any behavior changes that have led to a lower grade. For instance, "I have repeatedly spoken to Sally about talking with other students during science lessons. I am confident her lower grade this semester is a result of not paying attention in class."
Offer suggestions to parents. Encourage parents to go over homework with students. Provide resources such as afterschool programs or tutoring information. Give the name of a local piano teacher or baseball league contact if an elementary student exhibits potential talent in these areas.
Encourage communication. Remind parents how to contact you during and after school, whether by phone or email. Invite parents to schedule a meeting to discuss any serious issues. Urge parents to participate in activities at the elementary school or volunteer in the classroom.