One of the biggest mistakes you can make in planning a reunion is trying to go it alone. Instead, put together a committee that will make decisions together. By splitting the duties, each person will be able to spend less time on the planning process. Choose people who are suited to the various tasks. Not everyone has to be local; as long as you have some people in the area who can help with local tasks such as choosing a venue and a caterer, you can delegate other people to other jobs. Graphic design, starting a web community and managing communications can all be done remotely. Look for people who are enthusiastic and excited, start well in advance and meet regularly.
Choosing a date for the reunion can result in an argument about the best weekend to hold the event. To head off as much hassle as possible, choose three dates and ask members of the class to vote. Consider planning the dates in conjunction with a holiday or event that will bring people back to their hometown. To make the process democratic, simply choose the weekend that gets the most votes.
To reach the greatest number of classmates, employee multiple methods of communication. Use email and social media sites such as Facebook and Twitter for the bulk of your communication -- digital messages are easy and quick to get out. Set up a website to keep people informed. By using online methods, you will allow open communication and a quick way to answer questions. Invite all committee members to be administrators to take the burden off of your shoulders.
As you are organizing the reunion, aim for a mix of events to provide something for everyone. Because not everyone will want to hang out with kids and family members, plan some adults-only events in addition to a family picnic. Assign one of the committee members to each event based on their interests. This will ensure that they approach it with enthusiasm.