How to Write Numbers in APA Format

Numbers compose an essential element of many academic papers, especially those involving any type of research. When writing a paper that mentions participants, measurements, equations or even something as common as years or money, you must format the numbers carefully to follow APA guidelines. Unlike the general recommendation for nonspecific writing styles---express one-digit numbers as words---the APA manual establishes many precise rules for formatting numbers in various situations and contexts.

Instructions

  1. Numerals vs. Words

    • 1

      Write the number as a word (i.e., "four" instead of "4") if it is less than 10; if the number is 10 or greater, then write it as a numeral (i.e., "12" instead of "twelve"). The American Psychological Association (APA) endorses this general rule of thumb; however, it also specifies numerous exceptions. Each time you write a number, consider its exact purpose and context---as well as its value---before choosing its form.

    • 2

      Write a number as a word when it begins a sentence. However, try to avoid this situation: rework the sentence structure to begin with a different word. Choose even a passive construction over beginning with a number. For example, "The symptom was displayed by 11 subjects" is better than "Eleven subjects displayed the symptom." However, adding a relevant word or phrase provides a better solution: "Additionally, 11 subjects..." or "The researchers found that 11 subjects..."

    • 3

      Write general and approximate fractions as words. For example, write "half of the participants" rather than "1/2 of the participants." If the fraction is precise or unusual, however, write it in numerals: "11/24," not "eleven twenty-fourths."

    • 4

      Write the number as a numeral if it denotes a specific measurement (i.e., "3.4 inches" or "6 miles") or an exact amount (i.e., "7 participants" or "3 cents"). In particular, express any precise measurement of time in numerals: "5 years," "9 hours," "an 8-year-old boy." Similarly, write the number as a numeral in any mathematical context---for example, when discussing equations or percentages.

    Other Formatting Issues

    • 5

      Place a zero at the beginning of a decimal numeral less than 1 (i.e., "0.89") unless that type of number could never equal more than 1. (For example, a p value or a proportion never exceeds 1, so omit the 0 before the decimal point.)

    • 6

      Use Roman numerals only when they form an accepted phrase or common usage, such as World War II. Otherwise, use Arabic numerals.

    • 7

      Pluralize a numeral by adding only an "s"; do not add an apostrophe.

    • 8

      Include a comma when the numeral is 1,000 or greater, unless it is a page number, serial number or temperature.

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