Add any new education programs you have completed or begun. If still in progress, note this instead of giving an end date for the program.
Include all of your new publications. Search for yourself in your field’s main databases, such as PubMed for biomedical researchers. If you have collaborated with many people, it is possible that you are listed on publications of which you are unaware. In many fields it is also acceptable to list articles and books that are in the publication process, even if they have just been submitted.
Indicate the grants and other awards that you have received. Federal funding is among the most impressive, but do not overlook small honors such as travel awards or prizes from presentations.
Ensure that your mentee list is current. In addition to adding any new trainees you have mentored, research your old mentees. If one of them has become a tenured professor or a dean, that reflects well on you, too.
List your committee work and any professional boards of which you are a part. Although these are perhaps the least interesting aspects of an academic career, many institutions want to see that their scholars are active in their respective departments and fields. Include administrative committees as well as mentoring, conference and dissertation committees.
Update your list of presentations and talks. For most academics, conference presentations will make up the bulk of this section, but also include any poster presentations, lectures given at local schools, churches or any other extra-professional gathering.
Delete personal information. Never include your ethnicity, religion or anything else protected by law. Also remove all references to you family, hobbies or non-career-related interests: appearing to have a personal life can hurt your image.
Format the page margins. Having 1-inch margins is standard, but 1/2-inch margins are common as well.
Include your name at the top of the first page in a larger font size than the rest of the document. This will vary depending on the font type, but between 16- and 20 point is standard.
Below your name, in a font size of 10 or 12, write your work contact information including address, telephone number, fax number and email. Do not use your personal information unless you do not have work contact information.
Select all other text in the document and set it to the same font type and size. A 12-point true type font such as Times New Roman or Lucida is common.
Ensure that the document is single spaced, with no extra space before or after each line, and that widow and orphan control is off.
Adjust every heading so that it is in all caps and bolded. If subheadings are also used, increase the font size of main headings to two points larger than the normal font size. Do not bold subheadings, but underline them instead.
Standardize the spacing between each section. A single hard return is sufficient between major sections, but between sub-sections a 6-point space is recommended.
Standardize the formatting of each section. For sections such as Education, Employment, Grants & Awards and Teaching Experience, arrange the information into three consistent columns. The formatting of these columns should be the space in all sections. The first column begins at the left margin, the second column of information begins around 1 1/2 inches from the left margin and the third column begins around 5 inches from the left margin.
Publication listings are formatted in a different manner than Employment or Education sections. Begin with the oldest publication first and number each entry. The entry number will be left justified and the entry itself begins at about 1/4 inch from the left margin. Enter the list of authors as they appear on the publication itself. Bold your own name. End the author list with a period.
Enter a single space after the author list and then type the title of the publication in quotation marks or underline it instead if it is a book. Use another period to end it.
Enter another single space after the title, and type in the publication source information. Italicize the name of the journal, if there is one.