Send the family a copy of the test results if possible so they can familiarize themselves with the testing results and report.
Send a copy of the testing company's parent brochures for the test if one is provided.
Send a letter to schedule a conference to discuss the evaluation results. Include a section or page the family can return to confirm or reschedule the conference time and date.
Call the family to verify the conference schedule if the confirmation page or section is not returned.
Notify all professionals involved with the student or the testing of the time and date of the scheduled conference so they can be present to share information.
Begin the conference on time.
Introduce all individuals present, tell their respective titles, and explain why they have been invited if necessary.
Specify the reason for the meeting.
Take notes of what is discussed during the conference.
Make copies of the notes for parents and others who request a copy.
Explain why the test was administered to the student. For example, it is a test all fourth graders must take, or the student has experienced difficulty with math, or the child has trouble with fine motor tasks.
Tell the name of the assessment instrument and who administered the test.
Show parents the test results. Explain what each score in each area indicates. If needed, have the individual who administered the test explain the test items in detail.
Ask parents for input regarding how representative they feel the assessment is of the child's typical performance. Teachers should also share their perceptions.
Clarify how the test results will be used. Will these results be recorded on the permanent record? Will they be used to place the child in an intervention program? Will they be used for future monitoring of progress?