Address the letter to the entire parent population by saying, “Dear Parents.” This will be easier for the Parent Teacher Association or the individual teachers so they do not have to write each parent name. In addition, addressing the letter with a simple, “Dear Parents,” allows excess letters to be copied in the event that a parent did not receive the original letter.
Begin the letter with a thank you message from the breakfast club sponsor. The message should include an introduction of the sponsor, what the breakfast club is and how the club was formed. Keep the message short and to the point.
Fill in the second paragraph with a formal invitation to visit the breakfast club, the benefits of the breakfast club and how it will assist the children. This paragraph is extremely important because it will outline what you are asking of the parent. Be straightforward and direct in the second paragraph.
Follow the second paragraph with questions for the parent to answer. These questions include their name, address, phone number and whether or not they are interested in the breakfast club. Always allow adequate room for parents to write messages back to you once they sign up.
Sign the letter at the bottom under a standard, “Sincerely or Regards.” Place an area for the title of event coordinator and your phone number under the signature .