Address parents and present the case for the party. Celebrating Valentine's Day in school is a decision that requires the support of the parent body. Explain the reasons behind this decision. Provide details of time, date and venue. State what security measures the school has taken to ensure the safety of all students at this special event.
Assure parents that the school has taken all necessary steps to ensure the well-being of their child. Parents will appreciate the thought behind the action. They would prefer a Valentine's party organized by the school, compared to one where students are in charge and there is a danger that things may get out of control.
Take parents into confidence and explain the importance of allowing students to relax and have such enjoyable evenings as part of the school community. Point out how this event fosters communal and school spirit. Close by repeating your commitment on behalf of the school to provide wholesome entertainment for their child.
Sign off by restating your concern and commitment to their child's welfare. Attach a form to the letter where they can sign to acknowledge their consent.