General Format
The basic format for citing an internal report in APA style is similar to citing other unpublished documents:
* Author. (Year). *Title of report* (Report No.). [Internal document type]. Location: Organization.
Key Components
* Author: This is the individual or group that created the report. If the author is unknown, use "Anonymous" instead.
* Year: The year the report was published or created.
* Title of Report: The title should be italicized.
* Report No.: If the report has a specific identification number (e.g., "Report No. 123"), include it in parentheses after the title.
* Internal Document Type: This is the type of internal document, such as "Internal Report," "Memorandum," "White Paper," etc. Include this in square brackets after the report number.
* Location: This is the city and state (or country) where the organization that produced the report is located.
* Organization: The name of the organization that published the report.
Example:
* Smith, J. (2023). *The impact of remote work on employee satisfaction* (Report No. 2023-01). [Internal Report]. New York: Acme Corporation.
Important Considerations
* Availability: If the report is publicly available, you might include a retrieval statement (e.g., "Retrieved from [website URL]") to guide readers to its location.
* Direct Access: If you accessed the report through a company intranet or other restricted access system, you might note this information in a retrieval statement.
* Confidential Reports: If the report is confidential, you might consult with your institution's or organization's policies on citing such materials.
In-Text Citations
When referencing the report in your text, use the author's last name and year of publication:
* "Smith (2023) found that remote work had a positive impact on employee satisfaction."
Additional Tips
* If a report has several authors, list them in the order they appear on the document.
* If the report is lengthy, you can include a specific page number when citing a particular passage or section.
* Use consistent formatting for italics, parentheses, and square brackets throughout your citations.
Remember to consult your institution's or organization's style guide for any specific formatting guidelines.