1. Choose the Right Recommender:
* Strong Relationship: Select someone who knows you well and can speak to your abilities and character. This is crucial. A generic recommendation from someone who barely knows you won't be helpful.
* Relevant Experience: Ideally, the recommender should have observed you in a context relevant to your future goals. A professor from a relevant class, a supervisor from a significant internship, or a research mentor are excellent choices.
* Availability: Give them ample time. Don't ask someone who is clearly overloaded or about to leave for an extended period.
2. The Request (Email or In-Person):
* Formal Introduction: Start with a professional and polite greeting. For example, "Dear Professor Smith," or "Dear Mr./Ms. Jones."
* State Your Purpose Clearly: Explicitly state your intention to apply for graduation and that you need a letter of recommendation. Mention the program you're applying to (if applicable, including specific scholarships or fellowships).
* Provide Context: Briefly explain your academic and professional goals. This helps the recommender tailor their letter to your aspirations. A concise paragraph summarizing your relevant skills and accomplishments is beneficial.
* Attach Your Resume/CV: This allows the recommender to quickly refresh their memory of your accomplishments and contributions. Include a transcript (if appropriate).
* Provide Supporting Materials: Include your personal statement, application instructions, and any other relevant documents. This makes it easier for them to write a strong letter.
* Set a Deadline: Give a realistic deadline, keeping in mind their workload and the application's deadline. Aim for at least 2-3 weeks, ideally more. Be mindful of holidays and breaks.
* Offer Help: Offer to provide anything that might make their task easier, such as a draft of your accomplishments, a list of your key strengths, or your coursework schedule.
* Express Gratitude: Thank them sincerely for considering your request.
* Follow Up (Politely): Send a brief follow-up email a week before the deadline to check in and see if they need anything further.
Example Email:
Subject: Letter of Recommendation Request - [Your Name] - [Program Name]
Dear Professor Smith,
I hope this email finds you well.
I am writing to request a letter of recommendation in support of my application for graduation from [University Name] and [Program Name/Specific Scholarship/Fellowship, if applicable]. The application deadline is [Date].
During your [Course Name] class, I was particularly impressed by [mention a specific example of learning or contribution]. My resume, which is attached, further details my academic achievements and relevant experiences. My personal statement, outlining my goals in [Field], is also attached. The application instructions are included for your reference.
To assist you in writing your letter, I have also attached a document highlighting my key strengths and accomplishments related to [Relevant Skills/Experiences]. Please let me know if you require any additional information or would like to schedule a brief meeting to discuss my application further.
Thank you for considering my request. I truly appreciate your time and support.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number (Optional)]
Remember: Respect their time and decision. If they decline, thank them for their consideration and move on to another recommender. Always maintain professional communication.