Enter the student's full name and school identification number at the top of the form. Obtain the ID number from a academic affairs administration official.
Type or write in all course names in the left hand column. Include course numbers identified with each class if possible.
Enter the total credits possible for each class in the first column to the right of the course listings. In other words, enter in how many credits -- or grade units -- each class is worth.
Type or write in how many credits the student earned for each class in the right hand column adjacent to the total credit column.
Enter the letter grade the student earned in each course in the right hand column adjacent to the earned credit column.
Add up all course credits and earned credits and include their respective totals at the bottom of each column.
Calculate the student's grade point average (GPA) and include it at the bottom of the letter grade column. GPA is measured by dividing all earned credit points by all the total credit hours attempted. A grade of "A" is worth four points; a "B" is worth three points; a "C" is worth two points; a "D" is worth one point; and an "F" is worth zero points. The highest GPA a student can earn is a 4.0 -- or straight A's.
Include a key at the bottom of the transcript if necessary. A key includes extended definitions to abbreviations: "TC" standing for "transfer credit" or "RC" meaning "required class", for instance.