1. Introduction:
* Clearly state your relationship: Begin by explicitly stating your relationship with the applicant (e.g., "I have known [Applicant's Name] for the past two years as a fellow graduate student in the [Department/Program] at [University]"). This establishes your perspective and context.
* Mention the position: Briefly mention the specific job the applicant is applying for. This shows you've taken the time to understand the application.
* Express your enthusiasm (carefully): Instead of gushing, state that you're happy to write the letter and briefly mention why you believe your perspective is valuable.
2. Specific Examples Demonstrating Skills and Qualities:
This is the most crucial part. Instead of general statements ("They're a hard worker"), provide *concrete examples* that support your claims. Focus on skills relevant to the job description. Examples might include:
* Research Skills: "I collaborated with [Applicant's Name] on a project investigating [research topic]. Their meticulous attention to detail in data analysis was instrumental in our success, leading to [specific outcome, e.g., publication, presentation at a conference]."
* Collaboration and Teamwork: "During our group project on [project name], [Applicant's Name] consistently facilitated effective teamwork. Their [specific skill, e.g., organizational skills, communication style] ensured our team stayed on schedule and produced high-quality work."
* Problem-solving skills: "When faced with a challenging technical problem during our [research/project], [Applicant's Name] demonstrated exceptional problem-solving skills. They [describe their approach and the successful outcome]."
* Technical Skills (if relevant): "I witnessed [Applicant's Name]'s proficiency in [specific software/programming language/technique] during our shared coursework/research. They were able to [specific example of their skill application]."
* Communication Skills: "Their presentations on [topic] were clear, concise, and engaging, demonstrating strong communication skills crucial for effectively conveying complex information."
* Work Ethic and Dedication: "I was consistently impressed by [Applicant's Name]'s dedication and commitment to our shared research. Their work ethic was exemplary, consistently going the extra mile to [give a specific example]."
3. Addressing potential limitations (optional but recommended):
If you have any reservations, address them honestly but constructively. For example:
* "While [Applicant's Name]'s experience in [area] is still developing, their eagerness to learn and quick adaptation to new challenges suggest they will rapidly gain proficiency." This shows you are being thoughtful and not simply writing a glowing review.
4. Conclusion:
* Reiterate your strong recommendation: Summarize why you believe the applicant is a strong candidate.
* Offer contact information: Make it easy for the reader to contact you if they have any questions.
Important Considerations:
* Be honest and objective: Don't exaggerate or make claims you can't support. A less enthusiastic but honest letter is better than an overly positive but unconvincing one.
* Proofread carefully: Errors in grammar and spelling reflect poorly on both you and the applicant.
* Get permission: Always obtain the applicant's permission before writing the letter and share a draft for their review (if allowed).
* Focus on the job requirements: Tailor the letter to the specific job description.
By following these guidelines, a graduate student can write a compelling and credible letter of recommendation for a colleague. Remember, focusing on specific examples is key to making your letter impactful.