Administrative Tasks:
* Maintaining student records: This includes updating student information, managing attendance records, creating and maintaining student files, and ensuring data accuracy in compliance with FERPA (Family Educational Rights and Privacy Act) or equivalent legislation.
* Processing paperwork: Handling enrollment applications, transcripts, report cards, and other school documents. This often includes data entry and filing.
* Scheduling: Assisting with scheduling appointments, meetings, and events.
* Budgeting and financial record-keeping: Depending on the school, this could involve assisting with budget preparation, tracking expenses, and managing petty cash.
* Communication: Responding to inquiries from parents, students, teachers, and administrators via phone, email, or in person.
* Compliance: Ensuring the school complies with relevant regulations and policies.
Clerical Tasks:
* Data entry: Inputting data into various systems, including student information systems (SIS) and other databases.
* Filing: Organizing and maintaining physical and electronic files.
* Copying and distributing documents: Making copies, collating materials, and distributing them to the appropriate individuals.
* Mail management: Receiving, sorting, and distributing mail.
* Ordering supplies: Purchasing and managing office supplies and other materials.
Paraprofessional Tasks (sometimes, depending on the school):
* Assisting teachers: Providing support to teachers with classroom tasks, such as photocopying materials or assisting with classroom management (though this is less common in larger schools with dedicated support staff).
* Supervising students: Might involve monitoring students during lunch breaks, recesses, or other times.
In short, a school clerk is a vital member of the school staff, responsible for the efficient operation of the administrative office and supporting the educational mission of the school. Their role is multifaceted and requires strong organizational, communication, and technical skills.