Gather your personal information. Have available your Social Security number and a student identification card or number if you had one.
Gather your academic information. Locate any academic records you have, including course registration reports and academic reports, such as grade reports. Create a list from these records and your memory of the courses you took each semester and the names of the professors who taught them. This will be useful to help check the accuracy of your transcript once you receive it.
Gather your financial information. This includes your tuition bills, college payments and student loan or financial aid information, if applicable.
Check online to see whether your state has a special agency dedicated solely to maintaining contact information for records from colleges that are no longer open. Many states have laws to maintain these records and have listings online of closed schools and the locations of the school's records. For example, Oregon's Student Assistance Commission maintains such a list online with addresses for records locations, contact persons and phone numbers. Wisconsin has an Educational Approval Board that takes control of academic records of closed colleges. In New Hampshire, the Postsecondary Education Commission maintains this type of list.
If the state does not have a special agency dedicated solely to this function, check the state's department of education website. Many departments of education move to take possession of the academic records of closed college institutions so that they will be preserved. The Maine Department of Education, for example, maintains a listing of closed schools on its website, with contact names, addresses and phone numbers for requests.
Contact directly the department of education of the state in which the college was located. If the school you attended is not on any list maintained online, contact the appropriate department of education yourself. The Maine Department of Education recommends former students telephone the department to get additional help if they do not find the school's information online.