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How to Address a Memo to a Professor

A memo is a brief document intended to call attention to an issue or problem affecting a group of people. Memos are also a way of conveying basic information, such as policy changes in a workplace. They are generally short and fairly informal and are split into four main parts: the heading, the body, the closing and (if applicable) the attachments. The heading is the first part of the memo, which includes the address. In order to appear professional and competent, follow the proper format if you find yourself in a position where you must write a memo to your professor.

Instructions

- 1
  Write the first line of your heading, in which you address your recipient. Write the word "TO" in capital letters, followed by a colon. Be sure to address your professor by her full name, including her title. For example, the first line of your heading should look like this:
  
  TO: Professor Jane Smith
- 2
  Identify yourself in the second line of your heading. Once again, use all capital letters followed by a colon, and then use your full name.
  
  FROM: Robert Student
- 3
  Include the date as the third line of your heading, using the same format as above.
  
  DATE: January 1, 2000
- 4
  Briefly state the main subject of your memo.
  
  SUBJECT: Pencils

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