Pre-Examination Activities:
* Timetabling: Assisting in the preparation and distribution of examination timetables, considering factors like room availability, clashes, and student needs.
* Venue Management: Helping to allocate examination venues, ensuring they are appropriately equipped and staffed. This includes arranging invigilators and other necessary personnel.
* Materials Preparation: Assisting in the printing, collation, and distribution of examination papers, question papers, answer sheets, and other relevant materials. This may involve managing external printing services.
* Registration and Data Management: Helping to manage student registrations for examinations, verifying eligibility, and inputting data into the examination management system. This might involve resolving discrepancies in student records.
* Communication: Communicating with students, faculty, and other relevant stakeholders regarding examination procedures, schedules, and any updates. This may include responding to queries and resolving issues.
* Policy and Procedure Updates: Assisting in the review and update of examination policies and procedures to ensure compliance with university regulations and best practices.
Examination Activities:
* Invigilating Examinations: Depending on the size of the institution and the role, this may be part of the duties.
* Managing Examination Irregularities: Assisting in handling any examination irregularities or misconduct according to established procedures.
* Logistics Coordination: Overseeing the logistical aspects of examinations, including transport of materials and ensuring smooth operations on examination days.
Post-Examination Activities:
* Marking Coordination: Helping to coordinate the marking process, including distributing papers to examiners, tracking progress, and managing queries.
* Results Processing: Assisting in the processing and verification of examination results, including data entry, checking for errors, and preparing results for publication.
* Grade Reporting and Transcript Production: Assisting in the generation of student grade reports, transcripts, and other related documentation.
* Record Keeping and Archiving: Maintaining accurate and secure records of examination-related documents and data, ensuring compliance with data protection regulations.
* Data Analysis: May assist in analyzing examination data to identify trends and inform future improvements in examination procedures.
Other potential duties:
* Budget Management: Assisting with the management of the examination budget.
* Technology Implementation: Assisting in the implementation and use of examination management software or systems.
* Training: Potentially providing training to invigilators or other staff involved in the examination process.
It's important to note that the specific duties will vary considerably based on the university's size, its examination processes (computer-based vs. paper-based), and the overall organizational structure. The Assistant Controller will generally report to the Controller of Examinations.