1. Maintain Accurate Information:
Verify that the check number matches the bank records and that the date, payee name, and amount are accurate.
2. Use Signature and Initials:
Require the appropriate persons, such as the authorized signatories, to affix their signatures and initials in the designated spaces on the check.
3. Void Canceled Checks:
Mark canceled checks as "Void" or "X'ed" in the cancellation section to prevent their unauthorized use.
4. Avoid Overwriting or Alterations:
Avoid overwriting or making alterations on the check. If a mistake occurs, void the check and issue a new one.
5. Recording and Documentation:
Maintain proper documentation of check issuances, including check registers or a check log, to keep track of the checks written, the dates, the payees, and the amounts.