PTA audit checklist items should include reviewing original copies of all checks in the checkbook register, (including voided and canceled checks), original copies of banking statements, deposit and bank book slips, original cash receipts, payment authorizations, itemized receipts and statements of paid bills, original copies of the books and ledgers used by the treasurer. Also required are copies of current IRS Form 990-Short Form Return of Organizations Exempt from Income Tax, if applicable, and copies of any applicable local or state tax forms submitted for the most recent tax year.
Administrative PTA audit information includes information regarding current bylaws and rules, copies of association, board and executive committee minutes and information from the minutes regarding any changes, adoptions, approvals or amendments to budget expenditures or payments.
PTAs must submit a copy of their previous audit report, annual financial report, chairmen committee reports, monthly treasurer reports and Workers' Compensation annual payroll report form. If the PTA has hired employees or independent contractors, applicable state and federal reporting forms must also be submitted to the auditor.