Format the letter according to standard business letter writing conventions. This requires you to place your name and address in the top right of the letter. Underneath this and on the left side of the page, write the date you are writing the letter, as well as the name or names of the exit exam committee members. You should also include the business address of the committee.
Use a formal salutation such as "Dear Exam Committee Members:" or "To Whom It May Concern:". You might even identify the specific committee or exam for which the members work. For example, "Dear California High School Exit Examination Committee Members:".
Identify yourself and your reason for contacting the committee in the opening line. For example, you might write, "My name is Janis Roberts, a high school senior in Dover, Delaware, and I am writing to inform you of the unfair testing practices present in the examination you oversee." You could also break this sentence into two lines. For example, "My name is Bob Holman. I am writing to congratulate you on another successful exit examination."
Follow up on your opening line with two or three body paragraphs supporting your reason for contacting the committee. For example, if writing to challenge unfair testing practices, one paragraph could focus on problems related to the timing of the exams, while another could focus on the ethnocentric nature of some questions, and so on. Be sure to isolate each supporting reason to its own paragraph.
Indicate what, if any, response you expect in relation to your letter. For example, you might write, "I expect immediate response to my questions regarding the exam's administration in my school." Or, you could write, "I do not require a direct response to this letter."
Thank the committee members for their time and consideration. This is an important, formal step that is necessary even if the overall purpose of the letter is negative or critical.
Include a formal valediction such as "Sincerely," or "Respectfully," at the end of your letter before signing your name. Print your name underneath your signature.