Dear [Recipient's Name],
I hope this email finds you in good health and high spirits. I am writing to bring an urgent matter to your attention regarding an incident involving one of our employees. It has come to our attention that [Employee's Name]was found sleeping on duty during the night shift on [Date].
We place a high priority on maintaining a productive and safe work environment for all our employees. Sleeping on duty is considered a severe breach of our company policies and regulations, as it jeopardizes the safety and security of our operations and undermines our commitment to delivering exceptional service to our valued clients.
As a responsible organization, we take such incidents very seriously, and we believe that a thorough investigation is necessary to understand the circumstances and factors contributing to this occurrence. we kindly request that [Supervisor or manager] conduct a comprehensive investigation into this matter and submit a detailed report outlining the following details:
1. Confirmation of the incident and the specific shift during which it occurred.
2.Witness accounts or statements from any colleagues who may have observed the sleeping while on duty.
3. any potential safety risks or hazards that could have arisen due to this incident.
4. Underlying factors that may have led to the employee's behavior. such as work-related stress, health concerns, or any external circumstances.
5. Consideration of the employee's past performance, work ethics, and any previous disciplinary actions taken against them.
6. Recommendations for appropriate disciplinary measures in alignment with our company policy.
We understand the importance of ensuring procedural fairness and treating each case with sensitivity and compassion. Therefore, we kindly request that the investigation be conducted promptly, and the report should be submitted to [Your Name] within the next [Specify time frame, such as 3-5 business days] for review and decision-making.
We expect full cooperation from all involved parties during the investigation process. Should you require any further information or assistance from our end, please do not hesitate to contact me.
Thank you for your attention to this pressing matter. We trust in your ability to handle this situation judiciously and expeditiously.
Sincerely,
[Your Name]
[Your Position]
[Your Contact Information]