Primary Stakeholders:
* Students: They are the central focus, needing accurate records for enrollment, financial aid, transcripts, degree completion, and future employment. Their access and control over their data is crucial.
* Faculty: Need access to student records for grading, attendance tracking, advising, and identifying at-risk students. They require reliable and timely information.
* Administrative Staff (Registrar's Office, Financial Aid, Admissions): These are the primary users of the system, responsible for managing and maintaining student data accuracy and accessibility. Their efficiency is directly tied to the system's functionality.
Secondary Stakeholders:
* Department Heads/Deans: Need aggregate data for resource allocation, program evaluation, and strategic planning.
* University IT Department: Responsible for the system's infrastructure, security, maintenance, and upgrades.
* Alumni Relations: May need access to contact information for alumni outreach and fundraising.
* Accreditation Bodies: Need to ensure the university maintains accurate records for accreditation compliance.
* Government Agencies (e.g., Department of Education): May require access to data for reporting and compliance purposes.
* Researchers (with appropriate ethical approvals): Might require anonymized data for research purposes.
* Parents/Guardians (depending on student age and consent): May have limited access to their child's records, particularly financial information.
External Stakeholders:
* Prospective Students: Indirectly affected as the system's efficiency influences the admissions process.
* Employers: Request transcripts and verification of credentials, relying on the system's accuracy and reliability.
* Other Institutions (for transfers): Need accurate and readily transferable data when students transfer to or from the university.
The level of involvement and the specific needs of each stakeholder will vary depending on the university's size, structure, and policies. Understanding these diverse perspectives is vital for designing and implementing a successful student records system.