I. Planning Stage:
1. Form a Planning Committee: Don't try to do this alone! Gather a diverse group of classmates with different skills (organization, marketing, finance, etc.). Consider assigning specific roles and responsibilities.
2. Determine the Reunion Year and Date: Traditional years are 5th, 10th, 20th, etc., but any anniversary is fine. Choose a date that avoids major holidays and conflicts with other events. Weekends are generally best. Consider the time of year – weather might influence outdoor options.
3. Set a Budget: Determine how much you can realistically spend. Factor in venue rental, food & beverages, decorations, invitations, entertainment, printing costs, and potential unforeseen expenses. Explore fundraising options if needed (e.g., online donations, sponsorships).
4. Choose a Venue: Consider the number of expected attendees. Options include:
* School Auditorium/Gym: Often affordable and nostalgic.
* Restaurant/Banquet Hall: Offers catering and potentially a more formal setting.
* Hotel/Event Space: Provides flexibility and amenities.
* Outdoor Space (Park, Backyard): More casual and budget-friendly, but weather-dependent.
5. Create a Guest List: This is crucial for accurate budgeting and planning. Utilize your high school yearbook, alumni directory, social media, and word-of-mouth to collect contact information. Consider using a dedicated website or online platform to collect RSVPs and contact information.
6. Design and Send Invitations: Start early! Give ample time for RSVPs. Include essential details like date, time, location, cost (if any), RSVP deadline, website/contact information. Consider both digital and physical invitations to reach a wider audience.
7. Plan Activities and Entertainment: Think about your classmates' interests. Options include:
* Yearbook Slideshow/Video Montage: A nostalgic trip down memory lane.
* Music (DJ, Band): Select music from your high school years.
* Photo Booth: Fun and memorable for guests.
* Games and Activities: Icebreakers, trivia about your school, or even class superlatives revisited.
* Memory Table: Display old yearbooks, photos, and memorabilia.
8. Arrange Catering or Food & Beverages: Choose options that cater to different dietary restrictions and preferences. Consider a buffet style for easier serving.
9. Handle Logistics: Confirm venue bookings, secure catering, arrange decorations, and finalize entertainment. Assign tasks to committee members to share the workload.
II. Event Day:
1. Set Up: Arrive early to ensure everything is in place. Check the venue, decorations, seating arrangements, food and beverage setup, and entertainment equipment.
2. Registration: Have a system for checking in guests and collecting payments (if any).
3. Welcome and Introductions: Start with a brief welcome speech, highlighting the purpose of the reunion and thanking the planning committee.
4. Activities and Entertainment: Follow your planned schedule. Encourage interaction and mingling among classmates.
5. Clean Up: Designate individuals to help with cleanup after the event.
III. Post-Reunion:
1. Thank You Notes: Send thank you notes to attendees, sponsors, and volunteers.
2. Photo Sharing: Compile photos and videos from the event and share them with attendees (e.g., create an online album).
3. Feedback Collection: Gather feedback from attendees to improve future reunions.
Technology:
* Website/Online Platform: Essential for communication, RSVPs, guest list management, and photo sharing. Consider using platforms like Facebook Events, Evite, or a dedicated reunion website.
* Social Media: Use social media to promote the event and engage with attendees.
Remember that flexibility is key. Be prepared to adjust plans as needed, and most importantly, enjoy reconnecting with your classmates!