Write the date. At the top left section of your letter of appeal, write the date with the month, date and year, with a comma separating date and year: e.g. "March 27, 2022."
State your name and contact information. At the top left section of your letter, enter a blank space to separate this section from the date. Write your name on one line. On the line underneath, state your position or title. Below that line, write the name of the company or organization you affiliate with. Underneath that, write your address in standard form (street address with city and state beneath). Add one more blank space to separate your contact information from the next section.
Address the person who will handle your appeal. Address the person by his or her title. Do not use gender-specific forms of address unless you are sure it is appropriate. If you do not know who to address, use the phrase "To Whom It May Concern." End the phrase with a comma.
State who you are and your credentials. Do this in a way that relates to the reader. In other words, do not state irrelevant details about yourself or credentials. Give just enough information to let the reader know why you are contacting her.
State the facts of your proposal and its denial. Be concise with your details. State briefly when you submitted your proposal, what the proposal concerned, when you received note of the denial and what the stated reason for the denial was.
State your case for the appeal. Be polite, logical and clear in making your case for appealing the denial. Again, be succinct in your writing style and avoid appearing emotional.
Write the closing. A standard closing for a formal letter such as this is "Sincerely" followed by a comma. Sign or type your name beneath the closing.