Determine a budget for your program. You might wish to ask local organizations or apply for a grant to help you come up with enough money to fund the program.
Complete a program planning sheet to help you keep on track. On the sheet you should record the expected number of attendees, a brief description of the program, the primary goals, who the target audience is and how you will advertise.
Set a date and time for the event and make any necessary reservations. You should also call any guest speakers or lecturers to confirm their attendance.
Purchase any supplies needed including decorations, or tableware. Book a caterer if necessary.
Advertise your program. Work with your sponsors and other participants to help gain publicity for the event. Be sure to include a portion of your budget for advertising purposes.