Begin the letter as you would a formal business letter. Clearly state the intent of the letter and relevant information concerning its purpose in the first paragraph. The beginning of the letter must include name, student identification, address, contact information, current term agenda and any future courses you plan to take if readmitted. The entire letter should be concise and no more than two typed pages. It is vital to provide facts directly related to petitioning for readmission and extend a sincere apology for the need for the petition. Be truthful and objective, persuading the dean to allow readmission to the institution.
Facilitate the consideration process by including documentation of policy, receipts for travel or medical expenses and other relevant information to explain past discrepancies or dereliction of obligations. Do not be overly emotional, but state clearly how loss of student privileges is a personal disappointment. Do not plead, flatter or threaten, as ineffectual words only cause disparagement, not encouragement. Specify dates and list facts for clarification that can be verified by the dean to establish the circumstances that led to loss of student privileges.
Check the readmission letter for spelling and grammatical errors and print on standard letter-size paper. Submit the letter in a timely fashion to the proper department or staff member. Use a standard envelope with addressee and addresser information on the exterior of envelope. Use proper postage when sending via postal service and allow time 5 to 10 days for delivery before deadline. Keep copies of pertinent documentation including forms submitted. Also keep copies of correspondence concerning this matter for ready reference.