1. Address the Letter Properly:
* Formal Salutation: Begin with a formal salutation, addressing the recipient by name and title if known. For example: "Dear Dr. Smith," "Dear [Hiring Manager Name]," or "Dear [Admissions Committee]," Avoid generic salutations like "To Whom It May Concern." If you don't know the recipient's name, try to find it online or call the organization.
2. State Your Relationship to the Candidate:
* Clearly Identify Yourself: Immediately introduce yourself and your relationship to the candidate. Specify your role and how long you've known them. For example: "I am writing to recommend [Candidate's Name] for the position of [Position Name] at [Organization Name]. I have had the pleasure of knowing [Candidate's Name] for the past five years as their supervisor at [Your Organization]." Or: "As Professor of [Subject] at [University Name], I have had the opportunity to teach [Candidate's Name] in [Course Name] for the past two semesters."
3. Briefly Mention the Purpose of the Letter:
* State Your Intent: Concisely state that you're writing a letter of recommendation. This ensures the recipient immediately understands the purpose of the document. You can add a sentence indicating that you strongly recommend the candidate or that you're happy to provide a reference. For example: "I am writing to enthusiastically recommend [Candidate's Name] for this position." or "It is with great pleasure that I provide this letter of recommendation."
Example Openings:
* Option 1 (Formal & Concise): "Dear Dr. Smith, I am writing to enthusiastically recommend [Candidate's Name] for the position of Research Scientist at [Organization Name]. As their supervisor at [Your Organization] for the past three years, I have witnessed firsthand their exceptional skills and dedication."
* Option 2 (Slightly More Detailed): "Dear [Hiring Manager Name], I am pleased to recommend [Candidate's Name] for the Software Engineer position at [Organization Name]. I have known [Candidate's Name] for four years, first as their professor at [University Name] and subsequently as a mentor during their internship at [Your Company]."
* Option 3 (For a close acquaintance): "Dear [Admissions Committee], I am writing to strongly recommend [Candidate's Name] for admission to your prestigious graduate program. I have known [Candidate's Name] for ten years, having served as their advisor and mentor throughout their undergraduate studies at [University Name]."
Remember to keep your opening paragraph concise, clear, and professional. Avoid overly flowery language or unnecessary details. Focus on establishing your credibility and clearly stating your intention to recommend the candidate.