1. Choose the Right Professor:
* Strong Relationship: Select a professor who knows you well and can speak to your abilities and qualifications. This isn't just about good grades; it's about meaningful interaction in their class, participation in office hours, or involvement in research projects.
* Relevance: Choose a professor whose expertise aligns with your application. A recommendation from a professor in a relevant field carries significantly more weight.
* Availability: Check if they're realistically able to write a strong letter within the deadline. They may have other commitments, so asking early is crucial.
2. Timing is Key:
* Well in Advance: Request the letter at least 2-4 weeks before the application deadline, ideally even longer. This gives them ample time to write a thoughtful letter and avoids last-minute stress for both of you. For competitive programs, 6-8 weeks is not excessive.
* Check Deadlines: Know *all* relevant deadlines – the application deadline, the recommendation submission deadline, and any internal deadlines the professor might have.
3. The Request (In Person or Email):
* In-Person (Preferred): A face-to-face meeting is the best approach. This allows for a personal connection, clarifies any questions they might have, and demonstrates your seriousness.
* Email (Acceptable): If an in-person meeting isn't feasible, a well-written email is acceptable. However, a follow-up meeting (in-person or virtual) is still strongly recommended.
Regardless of the method, include the following:
* Formal Greeting: Begin with a polite and respectful greeting.
* Introduction: Remind them of who you are and your past interactions (e.g., "I was a student in your Introduction to Psychology course in Spring 2023").
* Application Details: Clearly state the application you're applying for (e.g., graduate program, scholarship, job). Include the name of the program, institution, and any relevant deadlines.
* Your Goals: Briefly explain your goals and how this opportunity aligns with your aspirations. Show why you're a strong candidate.
* Supporting Materials: Offer them all necessary materials well in advance:
* Your resume/CV: Highlight relevant experiences.
* Your personal statement/application essay: This allows them to understand your goals and writing style.
* A list of your accomplishments: Concisely list key achievements and skills relevant to the application.
* The application link (if applicable): Make it easy for them to access any further information.
* Deadline: Clearly state the deadline for submission.
* Thank You: Express your gratitude for their consideration.
* Follow-up: Mention that you will follow up with them to confirm they've received the materials and are comfortable writing the letter.
Example Email:
Subject: Letter of Recommendation Request - [Your Name] - [Application Name]
Dear Professor [Professor's Last Name],
I hope this email finds you well.
I was a student in your [Course Name] class during [Semester, Year], and I greatly enjoyed learning from you. I'm writing to request a letter of recommendation in support of my application to the [Program Name] program at [University Name]. The application deadline is [Date].
My goal is to [briefly state your career goals and how this program helps you achieve them]. I've attached my resume, personal statement, and a list of my key accomplishments to this email. The application can be found here: [link, if applicable].
Please let me know if you are able to write a letter of support for me. I understand this is a significant commitment, and I appreciate your time and consideration. I'll follow up with you next week to see if you have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Email Address]
[Your Phone Number]
4. Follow Up:
* Check-in: A week or two after your initial request, send a brief email to check in and see if they need anything further.
* Submit Materials: Ensure they have all the requested materials well in advance of the deadline.
* Express Gratitude: Thank them again for their time and support after they submit the letter.
By following these steps, you'll significantly increase your chances of receiving a strong and timely letter of recommendation. Remember, respect their time and expertise.