First, the evaluator should meet with the teacher before the observation to determine its focus. Gather information from the teacher about the classes taught. Class size, ratio of male to female students, and behavior are some important areas that should be discussed. Decide on a focal point for the evaluation such as questioning techniques or classroom management. The overall lesson should be looked at, but target specific areas as well. Set the time frame for the observation, but the actual day does not need to be revealed, so the observation reflects a normal day.
The observer should collect data on the focal point of the lesson as well as notes on the overall lesson itself. Laptops should be brought to type up observations as they are made. These can be used for the actual observation to cut down on time. Note the anticipatory set, the lesson and the closure in addition to the specific area you are looking at for the observation. Ask for a seating chart and copies of any hand-outs to follow the lesson or to make reference in the observation itself.
Teachers need to be informed after the observation. Schedule a meeting no less than one week after the observation so the lesson is fresh in the minds of the teacher and evaluator. Go over the notes as well as the formal observation. Highlight general strengths of the teacher, but do not neglect to focus upon areas of improvement. Establish steps for the teacher to improve the areas of weakness. Provide an opportunity for the teacher to add any comments or ask questions. Have the teacher sign the observation. Teachers can also attach a rebuttal to a negative evaluation if they feel it is necessary. Teachers should be supplied with a photocopy of the observation.
Another procedure is for peers to evaluate one another. This procedure is less intrusive and not as stressful for most teachers. Pair up the teachers in the school and have them discuss something that they feel they need to improve as educators. The pair can set up time to observe each other's classes during their free periods. A staff in-service is the perfect opportunity to use for sharing of peer observations. Many PLC (professional learning community) teams adopt peer observation as a means of establishing collegiality.