1. Project Details: This section provides essential information about the project, such as:
- Project name
- Client name and address
- Contractor/Consultant's name and address
- Location and brief description of the project
- Project schedule, if available
- References to any contracts, agreements, or drawings associated with the project.
2. Currency and Prices: Clearly state the currency used in the BOQ and indicate whether the prices are fixed, provisional, or subject to adjustment based on actual costs or market fluctuations.
3. Terms of Payment: Outline the payment terms and conditions, including any advance payments, progress payments, retention percentages, and the timeframe for payment after the completion of milestones.
4. Tender Requirements: Provide information about any specific requirements or conditions for submitting tenders, including submission deadlines, submission format, tender evaluation criteria, and applicable performance bonds or securities.
5. BOQ Structure: Clearly explain how the BOQ is structured. This includes how work items are organized and sequenced, the hierarchy of work sections and sub-sections, and any unique numbering or identification system used for items.
6. Tender Forms: If applicable, provide instructions or include template tender forms that bidders should use to submit their proposals.
7. Contract and Legal Documentation: Specify any standard contract forms, legal agreements, or general conditions of contract that apply to the project and will be part of the contract documents.
8. Measurement and Calculation Rules: Provide information about the measurement rules and calculations used in the BOQ. This includes the basis of measurement, any relevant standards or industry practices, and details about how quantities are calculated and rounded off.
9. Site Conditions, Access, and Utilities: Describe any relevant site conditions, access restrictions, available utilities, or special considerations that may impact the execution of the project.
10. Miscellaneous: Include any additional relevant information that is not covered elsewhere, such as references to specific technical specifications, environmental requirements, or health and safety regulations.
The preliminary section in a BOQ sets the stage for the actual Bill of Quantities and provides important context for contractors or suppliers who will be submitting bids for the project. It ensures that all parties involved have a clear understanding of the project's scope, terms, and requirements.