Key characteristics of formal discussion:
1. Structure: Formal discussions have a clear structure, with an introduction, body, and conclusion. The introduction sets the context and objectives of the discussion, the body presents and explores different viewpoints, and the conclusion summarizes the main points and identifies any conclusions or action items reached.
2. Rules and Procedures: Formal discussions typically follow established rules and procedures to maintain order and ensure fair and respectful participation. This may include rules about speaking time, interruptions, and the use of visual aids.
3. Documentation: Formal discussions may be documented through minutes or transcripts. This documentation serves as a record of the discussion, capturing the key points and decisions made.
4. Objectivity and Rationality: Formal discussions aim to be objective and rational, focusing on facts and logical arguments rather than emotions or personal opinions. Participants are encouraged to present their viewpoints in a clear and concise manner, supporting them with evidence and data whenever possible.
5. Problem Solving: Formal discussions are often used to solve problems or make decisions. Through the exchange of ideas and perspectives, participants can generate creative solutions and reach a consensus on the best course of action.
Formal discussions are commonly used in various professional settings, such as business meetings, committee discussions, academic conferences, and government proceedings. They provide a structured and organized platform for effective communication, collaboration, and decision-making.