Example 1: Special Order Letter for Custom Furniture
[Heading: Company Logo and Address]
[Date]
[Name of Recipient]
[Recipient's Position]
[Company Name]
[Company Address]
Subject: Special Order Request for Custom Furniture
Dear [Recipient's Name],
We hope this letter finds you well. We are writing to place a special order request with you for custom furniture that meets our unique specifications and requirements.
We are outfitting our new office space and envision a distinctive aesthetic that combines functionality, comfort, and contemporary design. With that vision in mind, we have researched various furniture options and decided to entrust your esteemed company with the task of crafting bespoke pieces that will cater to our needs perfectly.
We are interested in the following items:
- Executive Desk: We require a spacious and sophisticated executive desk that exudes elegance. It should feature built-in storage solutions and cable management systems. Dimensions: 72 inches (L) x 36 inches (W) x 30 inches (H).
- Ergonomic Office Chairs: We need four high-quality ergonomic office chairs that prioritize comfort and posture support. These chairs should have adjustable features to suit the needs of various users.
- Modular Conference Table: We are looking for a modular conference table that can accommodate different meeting sizes and setups. It should be easily extendable and feature integrated power and data outlets. Dimensions: 12 feet (L) x 3 feet (W) (Fully extended).
- Modern Reception Desk: We envision a reception desk that serves as a welcoming focal point for our office. It should incorporate innovative design elements and have ample space for storage and display.
We believe your expertise and attention to detail make your company the best fit for bringing our custom furniture vision to life. We trust your craftsmanship, material selection, and the use of eco-friendly practices.
Please provide us with a detailed quotation that includes the estimated production time, delivery arrangements, and any additional charges associated with the special order. We are open to discussing potential discounts for bulk orders and extended payment terms.
We greatly appreciate your prompt response and look forward to collaborating with you on this special project. Please feel free to contact me at [Phone Number] or [Email Address] if you require any further information or have any questions.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
Example 2: Special Order Letter for Restaurant Equipment
[Heading: Company Logo and Address]
[Date]
[Name of Supplier]
[Supplier's Position]
[Supplier Company Name]
[Supplier Company Address]
Subject: Special Order for Restaurant Equipment
Dear [Supplier's Name],
We hope this letter finds you in good spirits. We are writing to you with great enthusiasm to place a special order for restaurant equipment that will play a crucial role in enhancing our culinary operations and customer experience.
As we continue to attract a loyal customer base, it has become imperative for us to upgrade and expand our kitchen equipment to meet the growing demands and culinary standards. We have thoroughly evaluated the market and are convinced that your company's reputation for excellence and innovation sets you apart as the best choice for our special order.
We are specifically interested in the following equipment:
- Commercial Oven: We require a state-of-the-art commercial oven with precise temperature control, multiple cooking modes, and programmable settings. Capacity: 6-rack convection oven.
- Refrigerated Prep Table: We need a spacious refrigerated prep table with ample storage space for ingredients and organized compartments for efficient food preparation. Dimensions: 36 inches (W) x 72 inches (L) x 36 inches (H).
- Commercial Dishwasher: We are seeking a high-capacity commercial dishwasher that ensures fast and sanitized cleaning of our kitchenware and utensils. Capacity: 180 racks per hour.
- Ice Machine: We would like to order a reliable and energy-efficient ice machine that can produce both cube and crushed ice to cater to our customers' preferences. Capacity: 1,000 pounds of ice per day.
We understand that these are specialized items, and we greatly appreciate your guidance and expertise in selecting the best equipment for our restaurant. We value quality, durability, and eco-friendly practices, and we trust your company to deliver solutions that meet our high standards.
Please provide us with a comprehensive quotation that includes detailed specifications, pricing, and any additional charges associated with the special order. We are open to discussing potential discounts and extended payment terms to facilitate this significant investment.
We genuinely believe that this collaboration will not only elevate our restaurant operations but also contribute to our customers' satisfaction. We anticipate a prompt response from you. Please feel free to reach out to me at [Phone Number] or [Email Address] if you require further information or have any questions.
Thank you for your attention to this matter, and we eagerly look forward to working with your esteemed organization.
Sincerely,
[Your Name]
[Your Position]
[Your Restaurant Name]
These are just examples, and the content of a special order letter may vary depending on the industry and specific requirements of the organization placing the order.