[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Professor's Name]
[Professor's Title]
[Department Name]
[College/University Name]
Dear Professor [Professor's Last Name],
I am writing to request an exemption from [Class Name], [Course Number], for the [Semester/Quarter, Year]. [Clearly and concisely explain your reason for requesting the exemption. Be specific and provide supporting documentation if possible. Examples below].
Example 1: Overwhelming Course Load:
> I am currently enrolled in [Number] credit hours this semester, in addition to working [Number] hours per week to support myself/my family. This heavy workload is proving to be unsustainable, and I am concerned about my ability to perform well in all of my classes if I continue with [Class Name]. I would like to request an exemption to focus on my other courses and maintain a satisfactory GPA.
Example 2: Medical Reason:
> Due to a recent [Medical Condition], I have been advised by my physician, [Doctor's Name], to reduce my academic workload to focus on my recovery. A copy of my doctor's note is attached for your review. I believe that an exemption from [Class Name] would be beneficial to my overall health and academic success.
Example 3: Unforeseen Circumstances:
> Due to [briefly explain unforeseen circumstance, e.g., a family emergency, unexpected job loss], I am facing significant challenges that are impacting my ability to dedicate the necessary time and attention to [Class Name]. I understand the importance of this course, but I believe that requesting an exemption at this time is in my best interest.
I understand that this request may impact my academic progress, and I am prepared to discuss alternative solutions to ensure I meet the course requirements in a different way if possible. I would appreciate the opportunity to meet with you to discuss this matter further at your earliest convenience.
Thank you for your time, consideration, and understanding.
Sincerely,
[Your Name]
[Your Student ID Number]
Important Note: Remember to replace the bracketed information with your own details and tailor the reason for your exemption to your specific circumstances. Be polite, respectful, and professional in your tone. Providing supporting documentation, such as a doctor's note or other relevant evidence, will significantly strengthen your request. Also, be prepared to discuss alternative solutions or plans to make up for the missed coursework if the exemption is granted.