1. Physical Format: Paper-based forms are tangible sheets or documents filled out manually by pen or pencil. They require printing, handling, and storage.
2. Static Content: The information on a paper-based form is usually fixed and cannot be easily changed or updated without physically altering the form.
3. Limited Data Entry Options: Paper-based forms typically offer limited options for data entry. Checkboxes, text fields, and multiple-choice options are commonly used.
4. Error-Prone: Paper forms are susceptible to errors, as handwriting can be difficult to interpret, and manual data entry can lead to mistakes.
5. Time-Consuming: Filling out paper-based forms can be time-consuming, especially if there are multiple pages or complex questions involved.
6. Storage and Retrieval: Paper-based forms need to be stored physically in files or folders, which can take up space and make retrieval challenging.
7. Data Accessibility: Accessing data from paper-based forms can be challenging and requires manual effort to extract information and compile it.
8. Duplication and Distribution: Reproducing paper forms requires photocopying or scanning, which can lead to issues with accuracy and version control.
9. Limited Integration: Paper-based forms are not easily integrated with other systems, making it difficult to automate processes or transfer data.
10. Environmental Impact: Producing and disposing of paper-based forms can have negative environmental consequences due to paper waste.