[Your Position]
[Company Name]
[Company Address]
[Date]
[Recipient Name]
[Head of Human Resources]
[Recipient Address]
Subject: Undertime Application for [Duration of Undertime]
Dear [Recipient Name],
I hope this letter finds you in good health. I am writing to request an undertime adjustment for [mention the duration of the undertime] from [start date] to [end date] due to unavoidable personal circumstances.
Despite my commitment to fulfilling my regular working hours, I kindly ask for your understanding and consideration of my exceptional situation that warrants my absence. I assure you that I will utilize this time effectively to address the pressing personal matters at hand.
During my undertime period, I will remain available to attend critical meetings, respond to urgent emails, and perform essential tasks as needed to ensure the smooth functioning of the team and the organization.
I am fully aware of the importance of my role and responsibilities, and I genuinely regret any inconvenience my undertime may cause to the team. I am confident that my temporary absence will not significantly affect project deadlines or team productivity, as I will diligently plan and complete all pending tasks before and after the undertime period.
I kindly request your approval for this undertime application, and I assure you of my commitment to delivering exceptional performance upon my return. I will promptly communicate any changes in my circumstances to ensure transparency and seamless workflow.
Thank you for your understanding and support. I look forward to your positive consideration of my undertime request. Please let me know if you require any additional information or if there are any specific guidelines I need to follow during the undertime period.
I apologize for any inconvenience and disruption caused by this request. I appreciate your empathetic consideration of my exceptional circumstances.
Yours sincerely,
[Your Name]
[Your Position]
[Company Name]
[Employee Signature] (if the letter is a hard copy)