How to Create a Gap Analysis Document

Creating a Gap Analysis Document

• 1

  Write down the stated goals of the gap analysis study. Expand each goal to cover all necessary skill requirements. Include the required competencies in all necessary categories such as responsibilities, duties, tasks, functions and knowledge.

• 2

  Make a list of desired skill sets. Use the list to create a word table of proficiency by placing each skill in the first column and using subsequent columns to note desired proficiency levels. Note proficiency levels in the range of “adequate” to “reasonably well” to “expert” or in increments of “1 to 10.”

• 3

  Make a list of current skill sets. Use the list to create a second word table of proficiency by placing each skill in the first column and using subsequent columns to note desired proficiency levels. Rate proficiency levels with the same range chosen for Step 2.

• 4

  Create a graph using the findings of Steps 2 and 3. Use one curve to show the desired/required skill levels and another to show existing skill levels. The difference between the two curves is the skill gap. Use shading and labels on your graph to explain the differences between the two curves.

• 5

  Compose a section on recommendations for bridging the gap of each skill. Provide a detailed explanation of how each gap may be closed and the required resources. Include all possible/necessary strategies and tactics needed to bridge the gap between the desired skill levels and the current skill levels.

• 6

  Create a possible timeline showing the required actions for reducing the gap with dates for stages of implementation. Stages could be (a) Contacting a training provider and examining offerings, (b) Selecting a particular training program/course, (c) Enrolling in the program/course.

• 7

  Write a budget showing what the implementation of required actions will cost. Include all fees and resources such as books, computer programs and transportation.

• 8

  Write a summary conclusion that includes the main points of steps 1 through 7. Be sure to include skill lists, findings and strategies. Show recommended actions for bridging the gap and mention required resources.

• 9

  Include an appendix if necessary. Place any lengthy documents here such as mathematical calculations and tables used for plotting graphs.