The process depends heavily on the granting agency and the type of grant:
* Contact the Granting Agency: This is the most crucial first step. They have the final say. Explain the situation clearly and completely. They may have specific procedures for transferring funds or may simply refuse the transfer. Be prepared to explain why the original recipient can't fulfill the grant's objectives and why the new institution is better suited. They'll likely require documentation supporting your request.
* Negotiate a No-Cost Extension or Modification: Sometimes, the granting agency allows for a modification to the grant agreement, permitting a change in the responsible institution. This often requires a new application or a significantly revised proposal outlining the changes and demonstrating why the new institution is appropriate.
* Sub-awards: If the original grant allows it, the initial institution might sub-award a portion or all of the grant funds to another institution. This requires the original institution to manage the sub-award and remain accountable to the granting agency. The sub-award agreement would need to be approved by the granting agency.
* Return of Funds: In some cases, the original institution may have to return the funds to the granting agency if a transfer isn't possible. This is usually a last resort and carries negative consequences for the original recipient.
Factors affecting the feasibility of a transfer:
* Granting Agency Policies: Each agency has its own policies regarding grant transfers. Some are more flexible than others.
* Grant Agreement Terms: The specific terms of the grant agreement will outline permitted changes.
* Reason for Transfer: A compelling reason for the transfer is crucial. The agency will want to ensure the grant's purpose remains achievable.
* New Institution's Qualifications: The new institution must meet the eligibility criteria specified in the original grant proposal.
In short: Don't attempt to transfer a grant unilaterally. Always start by contacting the granting agency and discussing the situation with them. Be prepared to justify your request thoroughly and provide all necessary documentation. The outcome will depend significantly on the specific grant and the agency's policies.