* The type of school: Elementary, middle, high school, college, or university all have different procedures.
* The location of the schools: Transferring records across state lines often involves more paperwork.
* The school's specific policies: Each institution may have its own forms and requirements.
However, the general steps are usually as follows:
1. Request Official Transcripts:
* Contact the Registrar's Office or Guidance Counselor: This is typically the department responsible for managing student records. Find their contact information on the current school's website.
* Request Official Transcripts: Specify that you need *official* transcripts. These are sealed and usually come with a school seal or signature. Unofficial transcripts are usually available online for you to view but are not acceptable for transfer purposes. You'll need to specify where the transcripts should be sent (the new school's address).
* Complete Necessary Forms: You may need to fill out a request form, providing information about yourself and the receiving institution.
* Pay Any Fees: There's usually a fee associated with transcript requests. This fee varies by school.
2. Provide Necessary Information to the New School:
* Contact the Registrar's Office or Admissions Office: Inform the new school that you're transferring and that you've requested your transcripts.
* Provide Your Student ID Number: This will help expedite the process.
* Confirm Receipt of Transcripts: After a reasonable amount of time (allowing for mailing time), follow up with the new school to ensure they've received your transcripts.
3. Other Relevant Documents (Depending on the Situation):
* Immunization Records: Especially important for K-12 transfers.
* Standardized Test Scores: ACT, SAT, etc. These often need to be sent separately from the transcript.
* Certificates of Completion/Diplomas: These are usually provided at the end of a school year or academic program.
* Course Descriptions: Some colleges might require these for transfer credit evaluation.
For College/University Transfers:
* Many colleges utilize electronic transcript services like Parchment or National Student Clearinghouse. Check with both your current and new institutions to see if they use these services, as it can simplify the process.
* Be aware of transfer credit policies. Your new institution will determine which courses will transfer and how they will apply to your new degree plan.
In summary: The best approach is to contact the registrar's office or equivalent department at *both* your current and future schools as early as possible in the process. They can provide you with the most accurate and up-to-date information on their specific requirements for transferring school records. Don't wait until the last minute!