Enrollment & Record-Keeping Practices for Online Universities

Online universities provide the opportunity for people to learn at their own pace from the comfort of their own homes. Depending on the program of study and the online university's policies, the enrollment procedure may vary. Online universities, like traditional universities, keep records of all of their students as well as their programs of study. But the length of time they keep these records and the depth of information they keep in them varies by university.
  1. Residency

    • Online universities that are exclusively online and not associated with a brick-and-mortar university do not have residency requirements. Traditional universities that offer online programs, however, typically do have residency requirements for enrollment if they are state-sponsored schools. They require proof of residency and keep these records for a period of time that varies by university.

    Academic Standards

    • Both online-based universities and universities that offer online programs of study have certain basic academic standards for admission. For an undergraduate program of study, these generally include a high school diploma or GED equivalent, proof of citizenship, and proper submission of all required paperwork, including test scores and transcripts from other universities. The institutions keeps these records in an online database for a variable period of time, usually until a student either withdraws or completes his program of study.

    Financial Aid & Records

    • Financial aid options are available for students who attend online programs of study on a full-time basis. A student must provide financial aid documentation, including FAFSA forms and proof of income as well as other applicable paperwork, to qualify.

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