Set up a meeting with the Chief of Staff by contacting them or their scheduler directly.
Notify them why you are seeking this letter and why you believe the government official should present you with the letter. Prepare a short-list of the things you have accomplished while working for the official. If you have not worked for the official, note the type of interaction you have had with them.
Ask the Chief of Staff to clear your request with the government official based on the information you have presented to them.
Draft a sample letter of recommendation that includes highlights of your work completed or detailing your interactions with the government official. Your sample letter should also include details on why you believe you are the best fit for the job or program to which you are applying.
Present your letter to the Chief of Staff and ask that they read it for appropriateness before passing it on to the government official for review and approval.
Make any necessary corrections to your sample letter based upon the Chief of Staff's suggestions and ask that they submit the letter to the government official for you. If the government official is accessible, you may submit this sample letter to them directly.
Notify the government official and Chief of Staff of the date you would like your letter submitted to the job or program.
Follow-up with the Chief of Staff two to three days before the deadline to ensure the government official has completed a final draft of the letter.
Submit a thank you note to both the Chief of Staff and government official once they have submitted the letter of recommendation for you.
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