You may collaborate with the host affiliation to draft your Fulbright letter by asking the host affiliation for permission to do so, but write the letter in third, not first, person. For example, "Jane Smith (your name) is a recognized leader in the field of (your field of study) and has written numerous best-selling books."
State the country to which you are applying and the date of your application in the upper left-hand corner on institutional letterhead of the host affiliation. Begin the letter with, "Dear Fulbright Committee:" and introduce yourself and the host affiliation in your opening paragraph. Include your name, the proposed research project and the name of the host affiliation with its address.
In paragraph two, provide an overview of the host affiliation and how it is relevant to your work. Summarize the importance of the work you are doing in the third paragraph. Supply further details about the host affiliation in the fourth paragraph.
In paragraph five, describe how your specialty is a good match for the host affiliation, and give compelling evidence that your skill set is wanted and needed. For example, it could read, "Our organization is looking forward to having a person like Jane Smith (your name) on our team. We are in need of someone who possesses the skills she will bring to our organization."
Mail hard copies of your application and letters to the Fulbright program to which you are applying before the due date. You may send Fulbright letters of affiliation via U.S. mail independently after the application deadline. However, there is no guarantee that an affiliation letter sent separately from the application will be received in time to be reviewed by the committee at the time that the corresponding application is being considered. If possible, mail your letter(s) of affiliation with your application, so that they will be reviewed at the same time.