Example 1: Parent/Guardian Claiming Diploma for Minor
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Name]
[School Address]
Subject: Authorization to Claim Diploma – [Student's Name]
Dear [School Official's Name or To Whom It May Concern],
This letter authorizes me, [Your Name], [Your Relationship to Student - e.g., parent, legal guardian], to claim the high school diploma of my child/ward, [Student's Name], student ID number [Student ID Number]. [Student's Name] is unable to claim the diploma personally due to [Briefly explain reason - e.g., travel, illness].
I have attached a copy of my [identification - e.g., driver's license, passport] and [Student's birth certificate or other proof of identity]. Please contact me at the above contact information if you require any further information.
Sincerely,
[Your Signature]
[Your Typed Name]
Example 2: Adult Claiming Own Diploma
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Name]
[School Address]
Subject: Authorization to Claim Diploma – [Your Name]
Dear [School Official's Name or To Whom It May Concern],
This letter authorizes me, [Your Name], to claim my high school diploma. My student ID number is [Student ID Number]. I am unable to claim the diploma in person due to [Briefly explain reason - e.g., travel, work].
I will be sending [Name of person picking up the diploma, if applicable] to pick up the diploma on my behalf. They will present a copy of this letter and [their identification - e.g., driver's license].
Sincerely,
[Your Signature]
[Your Typed Name]
Example 3: Authorized Representative Claiming Diploma
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Name]
[School Address]
Subject: Authorization to Claim Diploma – [Student's Name]
Dear [School Official's Name or To Whom It May Concern],
This letter authorizes [Representative's Name], [Representative's Relationship to Student, e.g., sibling, friend] to claim the high school diploma of [Student's Name], student ID number [Student ID Number], on my behalf. [Student's Name] has authorized me to act on their behalf.
[Representative's Name] will present a copy of this letter and [their identification].
Sincerely,
[Your Signature]
[Your Typed Name]
Remember to:
* Replace the bracketed information with your specific details.
* Adjust the letter to accurately reflect your specific situation.
* Include any necessary identification as requested by the school.
* Keep a copy of the authorization letter for your records.
Contact the school beforehand to inquire about their specific requirements for claiming a diploma. They may have a preferred form or process.