Here's a breakdown of what should be included in effective reference notes:
Essential Elements:
* Contact Information: Include the name, title, company, email address, and phone number of the person you are referencing.
* Relationship to the Candidate: Clearly state how you know the candidate and the duration of your relationship. This could be as a colleague, supervisor, professor, client, or mentor.
* Specific Examples: Don't just provide generic praise. Offer concrete examples of the candidate's skills, achievements, and work ethic. This could involve specific projects, initiatives, or situations where the candidate excelled.
* Quantifiable Results: Whenever possible, quantify the candidate's contributions. This could involve metrics like increased sales, improved efficiency, or successful project completion.
* Strengths and Weaknesses: Be honest and balanced. Highlight the candidate's strengths, but also mention areas for improvement. This shows you're providing a comprehensive and valuable assessment.
* Overall Impression: Provide a concise summary of your overall impression of the candidate. Are they a strong performer, a team player, and someone you would recommend for the position?
* Willingness to Recommend: Explicitly state whether you would recommend the candidate for the position.
Optional Elements:
* Specific Feedback on Skills: If you have specific insight into the candidate's skills related to the job, mention it. For example, if you know the candidate is a strong communicator or an excellent problem solver, include it.
* Anecdotes: A relevant anecdote can provide a more personal touch and help bring the candidate's qualities to life.
* Candidate's Growth: Mention if you've witnessed the candidate's professional development or growth over time.
* Future Potential: If you believe the candidate has high potential for growth and future success, include that in your notes.
Tips for Writing Effective Reference Notes:
* Be Specific and Detailed: Avoid vague language and provide concrete examples.
* Be Honest and Balanced: Don't sugarcoat or exaggerate.
* Focus on Relevance: Make sure your notes directly address the skills and qualities required for the job.
* Proofread Carefully: Ensure your notes are error-free and easy to understand.
Remember, well-written reference notes can significantly impact a candidate's job prospects. By providing honest and specific insights, you can help them stand out from the competition.