Explain how long you have known the student and what class you teach. Note the student's age, grade level and any other information that may be pertinent to the evaluation.
List a few positive characteristics about the student. Sometimes a proficiency can contain a lot of negative information or may discuss areas in which a student struggles, so begin with a few positive character traits to help the student relax and feel better. For example, you could say, "Allen is always prompt and turns in his homework on time" or "Carrie always asks a question that demonstrates she has read the text."
Discuss any areas in which the student struggles in class. While it's normal for a student to have difficulty understanding some new concepts and ideas, it's also vital that you explain and discuss any specific problems the student has. For example, your proficiency for a preschool student might say, "Eric has a difficult time remembering his letters," while a college-level proficiency might say something like, "Anna struggles with basic grammatical skills and this difficulty is reflected in her essays."
Offer a solution or encouragement for any problems you noted in the proficiency. If a student struggles with reading, talk about how to utilize tutors or reading help programs that the school offers. If a child has difficulty completing his homework on time, offer some suggestions for ways to get the work done, such as staying late to finish it after class or spending time at the library where it's quiet.