[Date]
[Name of recipient]
[Position]
[School Name]
[Address]
Dear [Name of recipient],
I hope this letter finds you well. I am writing to request permission to utilize the school hall for an upcoming event.
As the president of the school's [name of club/organization], I would like to organize an [event name] to take place on [date and time]. The event aims to [brief description of the event's purpose and significance].
We believe that the school hall would be an ideal location for this event as it can accommodate a large number of attendees comfortably. Moreover, the hall's audio-visual equipment and other facilities will greatly enhance the success of the event.
We understand that the school hall is a shared resource, and we will ensure that it is used responsibly and with the utmost care. We will also be happy to take on any additional cleaning or maintenance tasks required after the event.
Attached to this letter is a detailed outline of the event, including the expected number of attendees, the layout plan, and the proposed activities. We would be grateful for the opportunity to present our proposal to you in more detail should you require further clarification.
Thank you for considering our request. We look forward to your positive response. If you have any questions or require any additional information, please do not hesitate to contact me at [phone number] or [email address].
Sincerely,
[Your Name]
[Position/Role in the Club/Organization]
[School Name]
[Contact Information]